Venue Templates

assets/grants/nsf_proposal_template.tex

% NSF Research Proposal Template
% Planning scaffold for common NSF research-proposal narrative components
% Reviewed: 2026-10-01
% Based on NSF PAPPG 24-1 plus Supplements 1 (26-200) and 2 (26-202).
% Recheck https://www.nsf.gov/policies/pappg and the solicitation.
% This combined file is not an NSF-issued upload package. Submit components
% separately through Research.gov or Grants.gov as instructed.

\documentclass[11pt,letterpaper]{article}

% Required formatting
\usepackage[margin=1in]{geometry}  % 1 inch margins required
% Default Computer Modern at 11pt is permitted by the reviewed PAPPG.
% Times New Roman at 11pt or larger is also permitted.
\usepackage{graphicx}
\usepackage{amsmath}
\usepackage{amssymb}
\usepackage{cite}
\usepackage{hyperref}

% Single spacing (NSF allows single spacing)
\usepackage{setspace}
\singlespacing

% Page numbers
\usepackage{fancyhdr}
\pagestyle{fancy}
\fancyhf{}
\rhead{\thepage}
\renewcommand{\headrulewidth}{0pt}
\setlength{\headheight}{14pt}

\begin{document}

% ====================
% PROJECT SUMMARY (1 page maximum)
% ====================

\section*{Project Summary}

\subsection*{Overview}
Provide a concise 1-2 paragraph description of the proposed research. This should be understandable to a scientifically literate reader who is not a specialist in your field.

\subsection*{Intellectual Merit}
Describe how the project advances knowledge within its field and across different fields. Address:
\begin{itemize}
    \item How the project advances understanding in the field
    \item Innovative aspects of the research
    \item Qualifications of the research team
    \item Adequacy of resources
\end{itemize}

\subsection*{Broader Impacts}
Describe the potential benefits to society and contributions to desired societal outcomes. Address one or more of the following:
\begin{itemize}
    \item Advancing discovery and understanding while promoting teaching and learning
    \item Broadening participation of underrepresented groups in STEM
    \item Disseminating broadly to enhance scientific and technological understanding
    \item Benefits to society (economic development, health, quality of life, national security, etc.)
    \item Developing the scientific workforce and enhancing research infrastructure
\end{itemize}

\newpage

% ====================
% PROJECT DESCRIPTION (15 pages maximum)
% ====================

\section*{Project Description}

\section{Introduction and Background}
\subsection{Current State of Knowledge}
Provide context for your proposed research. Review relevant literature and establish what is currently known in the field.

\subsection{Knowledge Gap}
Clearly identify the gap in current knowledge or understanding that your project will address. Explain why this gap is significant.

\subsection{Preliminary Work and Feasibility}
Describe any preliminary work that demonstrates the feasibility of your approach. Highlight your team's qualifications and prior accomplishments.

\section{Research Objectives and Hypotheses}
\subsection{Overall Goal}
State the overarching long-term goal of your research program.

\subsection{Specific Objectives}
List 2-4 specific, measurable objectives for this project:
\begin{enumerate}
    \item \textbf{Objective 1:} Clearly stated objective
    \item \textbf{Objective 2:} Second objective
    \item \textbf{Objective 3:} Third objective
\end{enumerate}

\subsection{Hypotheses}
State your testable hypotheses explicitly.

\section{Research Plan}
\subsection{Objective 1: [Title]}
\subsubsection{Rationale}
Explain why this objective is important and how it addresses the knowledge gap.

\subsubsection{Approach and Methods}
Describe in detail how you will accomplish this objective. Include:
\begin{itemize}
    \item Experimental design or computational approach
    \item Methods and procedures
    \item Data collection and analysis
    \item Controls and validation
\end{itemize}

\subsubsection{Expected Outcomes}
Describe what results you expect and how they will advance the field.

\subsubsection{Potential Challenges and Alternatives}
Identify potential obstacles and describe alternative approaches.

\subsection{Objective 2: [Title]}
[Repeat same structure as Objective 1]

\subsection{Objective 3: [Title]}
[Repeat same structure as Objective 1]

\section{Timeline and Milestones}
Provide a detailed timeline showing when each objective will be addressed:

\begin{center}
\begin{tabular}{|l|p{3cm}|p{3cm}|p{3cm}|}
\hline
\textbf{Activity} & \textbf{Year 1} & \textbf{Year 2} & \textbf{Year 3} \\
\hline
Objective 1 activities & Months 1-6: ... & & \\
\hline
Objective 2 activities & Months 7-12: ... & Months 13-18: ... & \\
\hline
Objective 3 activities & & Months 19-24: ... & Months 25-36: ... \\
\hline
Publications & & Submit paper 1 & Submit papers 2-3 \\
\hline
\end{tabular}
\end{center}

\section{Broader Impacts}
\textit{Note: Broader Impacts must be substantive, not perfunctory. Integrate throughout proposal.}

\subsection{Educational Activities}
Describe specific educational activities integrated with the research:
\begin{itemize}
    \item Curriculum development
    \item Training of graduate and undergraduate students
    \item K-12 outreach programs
    \item Public science communication
\end{itemize}

\subsection{Broadening Participation}
Describe concrete efforts to broaden participation of underrepresented groups:
\begin{itemize}
    \item Recruitment strategies
    \item Mentoring programs
    \item Partnerships with minority-serving institutions
    \item Measurable outcomes
\end{itemize}

\subsection{Dissemination and Outreach}
Describe plans for broad dissemination:
\begin{itemize}
    \item Open-access publications
    \item Data and code sharing (repositories, licenses)
    \item Conference presentations and workshops
    \item Public engagement activities
\end{itemize}

\subsection{Societal Benefits}
Explain potential benefits to society:
\begin{itemize}
    \item Economic development
    \item Health and quality of life improvements
    \item Environmental sustainability
    \item National security (if applicable)
\end{itemize}

\subsection{Assessment of Broader Impacts}
Describe how you will measure the success of broader impacts activities. Include specific, measurable outcomes.

\section{Results from Prior NSF Support}
\textit{Required for any current NSF funding, including no-cost extensions, or an award ending in the past five years; apply the exact PAPPG award-selection rules}

\subsection{Award Title and Number}
Award Number: NSF-XXXXX, Amount: \$XXX,XXX, Period: MM/YY - MM/YY

\subsection{Intellectual Merit}
Summarize research accomplishments and findings from prior award.

\subsection{Broader Impacts}
Describe broader impacts activities and outcomes from prior award.

\subsection{Publications}
List publications resulting from the selected prior NSF award with complete bibliographic records here or in References Cited; do not impose a five-publication cap:
\begin{enumerate}
    \item Author, A.A., et al. (Year). Title. \textit{Journal}, vol(issue), pages.
\end{enumerate}

\newpage

% ====================
% REFERENCES CITED (No page limit)
% ====================

\section*{References Cited}

\begin{thebibliography}{99}

\bibitem{ref1}
[Verified author list, year, title, journal, volume, pages, and DOI.]

\bibitem{ref2}
[Verified author list, year, book title, and publisher.]

\bibitem{ref3}
[Verified bibliographic record. These placeholders are not real sources.]

% Add more references as needed

\end{thebibliography}

\newpage

% ====================
% BUDGET JUSTIFICATION
% Note: Budget is submitted separately in NSF's systems
% Follow the current PAPPG and solicitation for content and length.
% ====================

\section*{Budget Justification}

\subsection*{A. Senior Personnel}
\textbf{PI Name (X\% academic year, Y summer months):} Justify percent effort and role in project. For a nine-month appointment, multiply the institutional base salary by the actual summer person-months divided by nine; apply current agency and institutional salary policies.

\textbf{Co-PI Name (X\% academic year):} Justify role and effort.

\subsection*{B. Other Personnel}
\textbf{Postdoctoral Researcher (1.0 FTE, Years 1-3):} Justify need for postdoc, qualifications required, and role in project. Salary: \$XX,XXX/year.

\textbf{Graduate Student (2 students, Years 1-3):} Justify need, training opportunities, and project contributions. Stipend: \$XX,XXX/year per student.

\textbf{Undergraduate Researchers (2 students/year):} Describe research training opportunities. Hourly wage: \$XX/hour.

\subsection*{C. Fringe Benefits}
List fringe benefit rates for each personnel category as determined by institution.

\subsection*{D. Equipment}
Apply the current agency and institutional capitalization/allowability rules.
\textbf{Instrument Name (\$XX,XXX):} Justify need, explain why existing equipment inadequate, describe how it enables proposed research.

\subsection*{E. Travel}
\textbf{Domestic Conference Travel (\$X,XXX/year):} Justify conference attendance for dissemination (1-2 conferences/year for PI and students).

\textbf{Field Work Travel (\$X,XXX):} If applicable, justify field site visits.

\subsection*{F. Participant Support Costs}
\textit{If hosting workshop, summer program, etc.}

Stipends, travel, and per diem for XX participants attending [workshop/program name].

\subsection*{G. Other Direct Costs}
\textbf{Materials and Supplies (\$X,XXX/year):} Itemize major categories (e.g., chemicals, consumables, software licenses).

\textbf{Publication Costs (\$X,XXX):} Budget for open-access publication fees (estimate X papers @ \$X,XXX each).

\textbf{Subaward (\$XX,XXX):} Identify the partner institution and justify the collaboration and amount.

\textbf{Other:} Justify any other costs.

\subsection*{H. Indirect Costs}
Calculated at XX\% of Modified Total Direct Costs (institution's negotiated rate).

\newpage

% ====================
% DATA MANAGEMENT AND SHARING PLAN (planning notes only)
% Use the required Research.gov DMSP tool under NSF 26-202, available April 27, 2026.
% ====================

\section*{Data Management and Sharing Plan -- Planning Notes}
Transfer the relevant information to the current Research.gov DMSP tool. This
section is not a substitute two-page PDF upload.

\subsection*{Types of Data}
Describe the types of data to be generated by the project:
\begin{itemize}
    \item Experimental data (e.g., measurements, observations)
    \item Computational data (e.g., simulation results, models)
    \item Metadata describing data collection and processing
\end{itemize}

\subsection*{Data and Metadata Standards}
Describe standards to be used for data format and metadata:
\begin{itemize}
    \item File formats (e.g., HDF5, NetCDF, CSV)
    \item Metadata standards (e.g., Dublin Core, domain-specific standards)
    \item Documentation of data collection and processing
\end{itemize}

\subsection*{Policies for Access and Sharing}
Describe how data will be made accessible:
\begin{itemize}
    \item Repository for data deposition (e.g., Dryad, Zenodo, domain-specific archive)
    \item Data supporting NSF-funded publications shared at publication; document and justify permitted exceptions
    \item Access restrictions (if any) and justification
    \item Embargo periods (if applicable)
\end{itemize}

\subsection*{Policies for Re-use, Redistribution}
Describe terms for re-use:
\begin{itemize}
    \item Licensing (e.g., CC0, CC-BY, specific data use agreement)
    \item Attribution requirements
    \item Restrictions on commercial use (if any)
\end{itemize}

\subsection*{Plans for Archiving and Preservation}
Describe long-term preservation strategy:
\begin{itemize}
    \item Repository selection (long-term, stable repositories)
    \item Preservation period justified by funder, repository, and institutional requirements
    \item Data formats for long-term preservation
    \item Institutional commitments
\end{itemize}

\subsection*{Roles and Responsibilities}
Identify who is responsible for data management implementation.

\end{document}

% ====================
% ADDITIONAL DOCUMENTS (submitted separately in NSF system)
% ====================

% 1. BIOGRAPHICAL SKETCH
%    - Generate the required compliant PDF in SciENcv
%    - The obsolete three-page cap no longer applies
%    - Do not place Synergistic Activities inside the biosketch

% 2. CURRENT AND PENDING SUPPORT
%    - Generate and certify in SciENcv for each senior/key person
%    - Disclose all proposals, active projects, and required in-kind support
%    - Check for overlap with proposed project

% 3. SYNERGISTIC ACTIVITIES
%    - Separate document for each senior/key person
%    - Up to one page and up to five distinct examples

% 4. FACILITIES, EQUIPMENT, AND OTHER RESOURCES
%    - Describe available facilities and equipment
%    - Computational resources
%    - Laboratory space
%    - Other resources supporting the project

% ====================
% FORMATTING CHECKLIST
% ====================

% ☐ Margins: 1 inch on all sides
% ☐ Font: an explicitly permitted family and size from the current PAPPG
% ☐ Line spacing: Single spacing acceptable
% ☐ Project Summary: 1 page, includes Overview, Intellectual Merit, Broader Impacts
% ☐ Project Description: 15 pages maximum
% ☐ References Cited: No page limit, consistent formatting
% ☐ Biographical Sketches: generated and certified in SciENcv
% ☐ Synergistic Activities: separate one-page document per senior/key person
% ☐ Budget Justification: follows current PAPPG and solicitation
% ☐ Data Management and Sharing Plan: completed using the required Research.gov tool
% ☐ Current & Pending: generated, complete, and certified in SciENcv
% ☐ Facilities: Adequate resources described
% ☐ Broader Impacts: Substantive and integrated throughout
% ☐ All required sections included

% ====================
% SUBMISSION NOTES
% ====================

% 1. Recheck the current PAPPG, supplements, and solicitation before use
% 2. Submit required components separately through Research.gov or Grants.gov
% 3. Follow your institution's internal deadlines
% 4. Obtain institutional approval before submission
% 5. Ensure all senior/key personnel can complete required portal certifications
% 6. Prepare the budget in NSF's system, separate from this document
% 7. Apply program-specific requirements when they differ from the PAPPG
% 8. Contact the Program Officer only as permitted and appropriate