Notion Knowledge Capture

Knowledge Capture

Convert conversations and notes into structured, linkable Notion pages for easy reuse.

Quick start

1. Clarify what to capture (decision, how-to, FAQ, learning, documentation) and target audience.

2. Identify the right database/template in reference/ (team wiki, how-to, FAQ, decision log, learning, documentation).

3. Pull any prior context from Notion with Notion:search → Notion:fetch (existing pages to update/link).

4. Draft the page with Notion:notion-create-pages using the database’s schema; include summary, context, source links, and tags/owners.

5. Link from hub pages and related records; update status/owners with Notion:notion-update-page as the source evolves.

Tool-call guardrails

• Notion tool availability can vary by workspace. If a Notion MCP call returns Tool <name> not found, treat that tool as unavailable for the rest of the current task. Do not retry it with different arguments or call it again later; use Notion:search and Notion:fetch where sufficient.

• Use one literal search query per Notion:search call and include filters: {} when no narrower filter is needed. If several query variants are useful, issue separate searches instead of writing or or + inside one query string.

• Only pass Notion page, database, or data-source URLs/IDs to Notion:fetch. Search can also surface external connected-source URLs; use those as context or citations, but do not feed them into fetch.

• Create pages with an explicit parent and a pages array. For database-backed pages, fetch the database first and use the returned collection://... data source ID.

• To edit existing page content, fetch the current page first, then use Notion:notion-update-page with command: "update_content", properties: {}, and exact old_str / full replacement new_str pairs. For property-only edits, use command: "update_properties" with content_updates: []. The current deployed schema expects both top-level fields even when one is unused. Do not invent insertion-only commands.

Workflow

0) If Notion tools are unavailable, pause and ask the user to connect the Notion app:

1. Enable the bundled Notion app for this plugin or session.

2. Complete the Notion auth flow if prompted.

3. Start a new session if the tools still do not appear.

After the app is connected, finish your answer and tell the user to retry so they can continue with Step 1.

1) Define the capture

• Ask purpose, audience, freshness, and whether this is new or an update.

• Determine content type: decision, how-to, FAQ, concept/wiki entry, learning/note, documentation page.

2) Locate destination

• Pick the correct database using reference/*-database.md guides; confirm required properties (title, tags, owner, status, date, relations).

• If multiple candidate databases, ask the user which to use; otherwise, create in the primary wiki/documentation DB.

3) Extract and structure

• Extract facts, decisions, actions, and rationale from the conversation.

• For decisions, record alternatives, rationale, and outcomes.

• For how-tos/docs, capture steps, pre-reqs, links to assets/code, and edge cases.

• For FAQs, phrase as Q&A with concise answers and links to deeper docs.

4) Create/update in Notion

• Use Notion:notion-create-pages with the correct data_source_id; set properties (title, tags, owner, status, dates, relations).

• Use templates in reference/ to structure content (section headers, checklists).

• If updating an existing page, fetch then edit via Notion:notion-update-page.

5) Link and surface

• Add relations/backlinks to hub pages, related specs/docs, and teams.

• Add a short summary/changelog for future readers.

• If follow-up tasks exist, create tasks in the relevant database and link them.

References and examples

• reference/ — database schemas and templates (e.g., team-wiki-database.md, how-to-guide-database.md, faq-database.md, decision-log-database.md, documentation-database.md, learning-database.md, database-best-practices.md).

• examples/ — capture patterns in practice (e.g., decision-capture.md, how-to-guide.md, conversation-to-faq.md).